Buying directly from a jewelry factory can give you a wider choice of styles and direct answers about how each piece is made. It also means you are responsible for more of the process. These steps will help you place a first order with fewer surprises.
1. Decide what you need
Before you contact a supplier, write down your target customers, the types of jewelry you want to sell, your rough budget per piece and the total quantity you can realistically sell. A clear brief makes it easier for a factory to give you a useful answer.
2. Shortlist suppliers
Look for suppliers that focus on the type of jewelry you sell. Compare their product range, how clearly they answer your questions and whether they can show you how their products are made. Be careful with any supplier that will not answer basic questions about materials.
3. Send a clear enquiry
A good first message includes the model numbers or photos of the styles you want, the quantity per style, your destination country and your company name. Vague messages tend to get vague replies.
4. Ask the important questions
- What are the base material and the plating or finish?
- What is the minimum order quantity per style and per order?
- How long is the lead time after the order is confirmed?
- Can I get samples first, and what do they cost?
- How is the jewelry packed?
- What are the payment terms, and what happens if goods arrive damaged?
5. Check samples before a bulk order
If you can, review physical samples before ordering in volume. Check the color, stone setting, clasps, edges and overall finish. Keep an approved sample so that you have a clear standard to compare the bulk order against.
6. Check the rules in your market
Jewelry rules differ by country. For example, the EU restricts nickel release from jewelry that touches the skin, and the US limits lead in children’s products. Tell your supplier where you will sell, and confirm with a local expert or testing laboratory what you need for your market.
7. Agree the terms in writing
Confirm the specifications, quantities, price, delivery terms, packing and payment in writing before production starts. Trade terms such as EXW or FOB decide who arranges and pays for each stage of shipping, so make sure you understand the one you agree to.
8. Plan shipping and import costs
Air freight or express delivery often suits smaller, high-value jewelry orders, but compare the options for your order. Include duties, taxes and customs clearance in your budget, because they affect your final cost per piece.
Start with a small, clear order
A smaller first order lets you test quality, communication and customer demand before you commit to more. Ready to start? Browse our catalog or read how wholesale orders work.